Invitation letter for Australian Visitor Visa
Before you pack your bags for your trip to Australia, it’s important to secure your Australian tourist visa. As part of the application process, you’ll need to demonstrate that your visit is genuine, whether it’s for sightseeing, visiting family, or seeing friends. One way to do this is by providing an invitation letter from the relative or friend you’ll be staying with in Australia. In this guide, Bhatia Consultancy Services will explain how to write the Invitation letter for Australian Visitor Visa and highlight the essential information to include, ensuring a smooth visa application process.
What is an Invitation Letter and What is Its Main Purpose?
An invitation letter is a formal written request addressed to the Immigration Office, asking for the approval of a temporary visa (such as a tourist visa) for the individual you wish to invite.
It is typically provided by an Australian citizen or resident who wishes to host a family member or friend for a specific purpose, such as a family reunion or a casual visit.
Why is This Important?
The primary purpose of an invitation letter is to support the visa application of the invitee.
It informs the consular officers reviewing the visa request that the applicant has a legitimate reason for visiting Australia and will have a place to stay, along with financial support during their stay.
This can significantly enhance the chances of the visa application being approved.
Is an Invitation Letter Required for an Australian Tourist Visa?
No, an invitation letter is not mandatory when applying for an Australian tourist visa.
However, as noted earlier, an invitation letter can strengthen the applicant’s visa application, particularly when the visit is to see family or friends, and increase the likelihood of approval.
What Are the Requirements for an Invitation Letter to Australia?
When preparing a visitor visa invitation letter for Australia, the following key information should be included:
For the Australian Host:
- Full name
- Date of birth
- Proof of Australian residency, citizenship, or visa status (e.g., student visa, work visa)
- Current occupation
- Address in Australia
- Contact information (mobile number, email address, etc.)
- Relationship with the visa applicant (e.g., friend, family member)
- Proof of financial means (if the host is funding the visit)
- Living arrangements (if the host is providing accommodation for the invitee)
For the Visa Applicant (Invitee):
- Full name
- Date of birth
- Reason for the visit
- Dates of visit and departure
- Duration of the visit (number of days or weeks)
- Applicant’s address
- Applicant’s contact details (mobile number, email address)
- Accommodation details
How to Write an Invitation Letter for an Australian Visitor Visa
An invitation letter from a family member or friend helps to support your visa application by confirming your genuine intent to visit Australia. The Department of Home Affairs expects the invitation letter to include the following key information:
- Your relationship with the person inviting you
- The reason for your visit
- The duration of your stay
- Whether you’ll be staying with them or have alternate accommodation
- Whether your friend or family member will be funding your stay and evidence of their ability to financially support you
The letter should be written in a formal format and signed by the person inviting you. Additionally, the letter should include the following details about the person writing it:
- Full Name
- Date of Birth
- Full Address
- Phone Number
- Status in Australia (citizen, permanent resident, or visa holder)
It should also include your information as the applicant, such as your passport number.
Now, let’s look at an example of what an invitation letter can look like.
How to Write an Invitation Letter for a Tourist Visa
Writing an invitation letter for a tourist visa requires clear communication and attention to detail. Here’s a step-by-step guide to creating an effective and compelling invitation letter:
1. Follow a Standard Letter Format. Start with your full name and address in Australia, followed by the date of writing. Begin the letter with a formal salutation, such as “To Whom It May Concern” or “Dear Sir/Madam.”
2. Include a Subject Line and Applicant’s Details. In the subject line (often written as “Re” or “Regarding”), mention the purpose of the letter, for example: “Re: Invitation Letter for [Applicant’s Full Name]’s Tourist Visa Application.”
Below the subject, provide the visa applicant’s full name, birthdate, and passport number to help clarify the purpose of the letter and confirm their identity.
3. Describe Your Relationship and the Purpose of the Visit. Briefly explain your relationship with the visa applicant (e.g., friend, family member, relative) and state the purpose of their visit, such as a vacation, family reunion, or any specific reason. Keep the explanation concise and to the point.
4. Specify Duration and Accommodation Details. Clearly mention how long the visa applicant will stay in Australia, specifying the number of days or weeks. If you will be providing accommodation, include this information to assure the authorities of the arrangements in place.
Sample Invitation Letter for Australian Tourist Visa
5. Express Your Intentions and Support. Detail your plans for the visit and how you will support the applicant. For example, “I look forward to showing them around Sydney, including iconic spots like the Sydney Opera House and Bondi Beach.”
6. Provide Contact Information. Include your contact details, including your mobile number, email address, and any other relevant contact information. This allows Australian immigration officials to easily reach you if they need further clarification.
7. Verify Your Status in Australia. State your current status in Australia (e.g., Australian citizen, permanent resident, or visa holder). Include supporting documentation, such as copies of your Australian passport or residency proof, to establish your legitimacy.
8. Mention Your Occupation. Include a brief mention of your current occupation in Australia. If you hold a well-regarded or stable position, this can strengthen your invitation by demonstrating your ability to host and support the visa applicant.
9. List All Attachments. Provide a summary of the supporting documents you’ve attached to the letter. These may include:
- A copy of your passport or residency proof
- A lease agreement for accommodation
- Bank statements or other financial proof
- Employment verification letter
- Visa applicant’s passport copy or any other relevant documents
10. Close Politely. Conclude the letter with a polite closing statement, offering to provide additional information or answer any questions the visa officer may have. End the letter with a warm closing, such as “Best regards,” and sign your name.
11. Double-Check Details and Attachments. Review the letter carefully to ensure all details are accurate, including names, dates, and contact information. Confirm that all required documents are attached and legible, ensuring that everything is in order for a smooth visa application process.
Invitation letter for Australian Visitor Visa
Invitation letter for Australian visa (subclass 600)
Here is a sample invitation letter for an Australian tourist visa, subclass 600:
Amita Kumari
103 Main Street
Melbourne, Australia VIC 3004
Contact: 123456789
Email: [email protected]
RE: Application for Tourist Visa for A. Bidri | Passport Number: 00000
To Whom It May Concern,
I am writing to confirm that Amit Kumar will be visiting me at my residence at the above address during his stay in Australia. I am an Australian citizen and an elementary school teacher in Adelaide.
Amit Kumar is currently employed in his home country and intends to visit Australia for a holiday to relax and explore Australian culture. His intended stay will be from March 15th to 30th, 2022, after which he will return to Mumbai.
Amit and I have known each other for several years, as he was my neighbor during my time overseas. During his visit, he will be staying at a hotel in Melbourne and will be responsible for all his accommodation and personal expenses.
Enclosed, you will find the following supporting documents:
- Amit’s bank statement
- My current bank statement
- A copy of my Australian passport
- Travel itinerary, including hotel details
- Amit’s employment letter and contract
Please feel free to contact me should you require any further information or clarification regarding Amit’s visit.
Best regards,
Amita Kumari
Invitation letter for Australian tourist visa for friend
Here is a revised sample invitation letter for an Australian tourist visa for a friend:
Amit Kumar
123 Main Street
Melbourne, Australia VIC 3004
RE: Application for Tourist Visa for Aman Kumar | Passport Number: 00000
To Whom It May Concern,
I am writing to confirm that Aman Kumar, a close friend of mine, will be visiting me at my home in Melbourne. Aman and I have been friends since our college days in the United States. He is taking a vacation from his work to visit me and my family in Australia.
Aman’s planned visit will be for two weeks, from May 1st to 14th, 2021. During his stay, he will be residing with me and my family at our home.
Aman is currently employed as an engineer in the United States, and he will be returning to his job after the completion of his vacation. My family and I will be providing him with accommodation for the duration of his stay.
Here are my details for your reference:
- Passport Number: A123456
- Citizenship: Australian Citizen
- Phone Number: 123 456 789
- Address: 123 Main Street, Melbourne, Australia VIC 3004
Please do not hesitate to contact me if you need any additional information or clarification regarding Aman’s trip. We are looking forward to hosting him in Australia.
Best regards,
Amit Kumar & Family
Invitation letter for Australian tourist visa for parents
Here is a revised version of the invitation letter for a tourist visa application for parents:
Amita Kumari
123 Main Street
Adelaide, Australia SA 5012
Phone: 123 456 789
RE: Application for Tourist Visa for Mr. & Mrs. Rajender Kumar
To Whom It May Concern,
I am writing to confirm that my parents, Mr. Rajender Kumar and Mrs. Nalini Kumar, are applying for a tourist visa to visit me in Adelaide. As their youngest daughter, the purpose of their visit is to spend four weeks with me from June 1st to June 30th, 2021.
I am currently a postgraduate student at Adelaide University and will be able to provide accommodation and support for my parents during their stay. It has been over a year since I last saw them, and I am eagerly looking forward to sharing my life in Australia with them.
This will be their first visit to Australia, and during their stay, we plan to travel to Sydney together. However, due to their ongoing commitments with our extended family in India, they will return home after the four-week visit.
Please find the following documents to support this invitation letter:
- A copy of my Permanent Resident Visa with my date of birth
- A four-week itinerary
- My bank statement
- My parents’ bank statement in India
- My lease agreement, which includes details of where my parents will be staying during their visit
If you require any additional information or documents to assist in processing their tourist visa application, please do not hesitate to contact me.
Best regards,
Amita Kumari
Invitation letter for parents to visit Australia during pregnancy
Here is the revised version of the invitation letter for parents to visit when expecting a child:
Amit Kumar
123 Main Street
Adelaide, Australia SA 5012
Phone: 123 456 789
RE: Application for Tourist Visa for Mr. & Mrs. Rajender Kumar
To Whom It May Concern,
I am writing to confirm that my parents, Mr. Rajan Kumar and Mrs. Nilam Kumari, are applying for a tourist visa to visit me and my growing family here in Adelaide. My wife is currently pregnant with our first child, and we would love for my parents to be with us during this special time.
Our parents intend to visit us for two weeks from May 7th to May 21st, 2021, and will be staying with us in our home. My wife and I have sufficient space, and we will be fully supporting their stay. At the end of their visit, they plan to return to India to be with my siblings and their families.
To support their visa application, I have included the following documents:
- A copy of my and my wife’s citizenship and identification details
- Our mortgage documents
- Copies of our bank statements and my parents’ bank statements
- My employment letter
If you require any additional information or documents to assist in processing their tourist visa application, please do not hesitate to contact me.
Best regards,
Amit Kumar
Invitation letter for Australian tourist visa for family members
Here is the revised version of the invitation letter for a family member visiting:
Amit Kumar
123 Main Street
Sydney, Australia SA 5012
RE: Application for Tourist Visa for Amita Kumari | Passport Number A123345
To Whom It May Concern,
I am writing to confirm that my sister, Amita Kumari, is applying for a tourist visa to visit me here in Australia for a holiday. Amita is currently employed full-time at XYZ company in the UK and has 10 days of holiday time to use before the end of the year.
During her visit, Amita will be staying with me at my flat in Sydney. I will be fully responsible for all her expenses, including lodging, for the duration of her trip. Given the limited timeframe of 10 days, we plan to primarily spend time sightseeing around Sydney and enjoying the city’s many wonderful restaurants.
Amita’s visit will take place from December 20th to December 30th, 2021. To support her visa application, I have attached the following documents:
- A copy of my passport to confirm my Australian citizenship
- A copy of my lease agreement with my current address, where she will be staying
- Amita’s employment letter from her company in London
- Our tentative itinerary for her time in Sydney
- A copy of my bank statement to demonstrate my ability to financially support her stay
Please feel free to contact me if you need any further documents or clarification regarding Amita’s tourist visa application.
Best regards,
Amit Kumar
Invitation letter for Australian Visitor Visa
